Vanir Ukko Privacy Notice

Last updated: June 2026

This Privacy Notice explains how Vanir Ukko Oy (“Vanir Ukko”, “we”, “our” or “the company”) processes personal data in connection with our website, business communications, marketing activities and recruitment processes.

Our website may contain links to third-party websites. Vanir Ukko is not responsible for the privacy practices or content of such third-party websites.

Data Controller

Vanir Ukko Oy
Business ID: 3566379-5
Address: Hovrättsesplanaden 15, C30, Vasa, Finland
Finland

Email: info@vanirukko.com

What Personal Data Do We Process?

We may process the following categories of personal data:

Website users and business contacts

  • Name
  • Email address
  • Phone number
  • Title or role
  • Organization or employerInformation you provide when contacting us
  • Communication history
  • IP address and technical website data
  • Cookie and website usage data, such as pages visited and form submissions

Marketing, newsletters and company updates

If you subscribe to newsletters, company updates, press releases or event invitations, we may process:

  • Name
  • Email address
  • Organization
  • Title or role
  • Subscription and communication preferences

Recruitment

If you apply for a position or contact us regarding career opportunities, we may process:

  • Contact information, such as name, address, phone number and email address
  • Professional information, such as CV, cover letter, education, employment history, qualifications and references
  • Information provided during interviews or other recruitment communications
  • Other information you voluntarily provide as part of the recruitment process

Why Do We Process Personal Data?

We process personal data for the following purposes:

  • To operate, maintain and improve our website
  • To respond to enquiries and communicate with you
  • To manage business relationships with partners, stakeholders, suppliers, authorities, municipalities, landowners, investors and other relevant parties
  • To send newsletters, company updates, press releases and event invitations, where applicable
  • To manage recruitment and job application processes
  • To comply with legal obligations
  • To establish, exercise or defend legal claims

Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

  • Legitimate interest, for example to manage business communications, stakeholder relations, website security and analytics
  • Consent, for example for newsletters, marketing communications and non-essential cookies
  • Performance of a contract or pre-contractual measures, for example in recruitment or business negotiations
  • Legal obligation, where processing is required by applicable law

You may withdraw your consent at any time where processing is based on consent.

Cookies and Tracking Technologies

We use cookies and similar technologies on our website to ensure website functionality, improve user experience, analyze website usage and, where applicable, support marketing and communications.

Cookies may collect information such as your IP address, browser type, device information, operating system and browsing behaviour.

You can manage your cookie preferences through the cookie settings on our website, where available, or through your browser settings.

A detailed list of cookies used on our website may be provided separately in the website’s cookie settings or cookie table.

Who Do We Share Personal Data With?

We do not sell or rent personal data to third parties.

We may share personal data with:

  • Service providers who assist us with website operation, hosting, analytics, IT systems, email communications or recruitment
  • Companies within the Vanir group, where relevant for the purposes described in this Privacy Notice
  • Professional advisors, such as legal, financial or technical advisors
  • Authorities or public bodies, where required by law

Service providers processing personal data on our behalf are required to process the data only in accordance with our instructions and applicable data protection laws.

Transfers Outside the EU or EEA

As a general rule, personal data is processed within the EU or EEA.

Some service providers, such as analytics, cloud, website or email marketing providers, may process personal data outside the EU or EEA. In such cases, we ensure that appropriate safeguards are in place, such as an adequacy decision by the European Commission, Standard Contractual Clauses or other safeguards permitted under applicable data protection law.

Data Retention

We retain personal data only for as long as necessary for the purposes described in this Privacy Notice or as required by applicable law.

In general:

  • Business contact data is retained for as long as the business relationship or relevant project context continues.
  • Newsletter and marketing data is retained until you unsubscribe or withdraw your consent.
  • Recruitment data is retained for the duration of the recruitment process and for a limited period thereafter, unless longer retention is required or permitted by law.
  • If your job application is successful, relevant data may be transferred to your personnel file.
  • Data required for legal, accounting or compliance purposes is retained for the period required by law.

Data Security

We use appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration or disclosure.

Access to personal data is limited to persons who need the data for the purposes described in this Privacy Notice.

Your Rights

Under the GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate or incomplete data
  • Request deletion of your personal data in certain circumstances
  • Request restriction of processing
  • Object to processing based on legitimate interests
  • Withdraw consent at any time, where processing is based on consent
  • Receive your personal data in a structured, commonly used and machine-readable format, where applicable
  • Lodge a complaint with a supervisory authority

To exercise your rights or ask questions about how we process personal data, please contact us at:

info@vanirukko.com

Complaints

If you believe that we have not properly addressed your data protection concerns, you have the right to lodge a complaint with the relevant supervisory authority.

Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in our practices, website or legal obligations.

The updated Privacy Notice will be published on our website with the date of the latest update.